Biometrics Identification Attendance Monitoring System Essay

Technology plays an important role in our society because of modernization. One that makes the daily activities of organizations more convenient is the use of technology. The internet that is really abundant today for handling information, web-based applications are some example of this and Information Technology (IT) is a big help to many companies. To resolve the problems encountered in the daily processes as well as to make their company effective and competitive. â€Å"Business Analytics† is a continuous iterative exploration that refers to the technology, application, processes and a fact based management to driven decision making. Philippine Auto Components, Inc. was established in the Philippines in 1995. The company is a part of DENSO Corporation Japan, which is the leading company in automotive technology components in the world. The products are car air-conditioning and heating systems, electrical automotive and electronic control products, filters, fuel management systems, instrument panel clusters and radiators. PAC is certified as ISO 14001 in August 1998 for it regards the preservation of natural resources and international and environmental standard. The company have the mission to contribute to the better world by creating value together with a vision for future. It’s Vision to become the top design engineering who totally develop Electronic automobile technology. Its philosophy, such as Customer satisfaction to quality products and services, Global Growth through anticipation of change, Environmental Preservation and harmony with society and Corporate vitality and respect for individuality. The organization works the spirit of having teamwork, as One for All, All for One†. The policy in the manufacturing as 3M- Minimum space, stock, investment; 3N- No defect received, produced, delivered; 3S- speed, simple, s. o. p and 3Z- Zero emission, variance, accident. The principles of HR to their employees to motivate them to work with encouragement by fully concentrating with their capabilities, to recruit, assign, retain, and develop competitive workers with creative power and fair HR management policies to gain for DENSO recognition in both community and associates. Since they expanded last year, they will focus on recruitment of new employees and maintaining the performances of their current workers. Because of this they exceed more time and focus for the HR Personnel to generate reports about the employees, the applicants as well as the supervisors. In the recruitment process, there are applicants that will have an exam once they submitted their resume in the company; applicant wait hours while screening of their resume which is checked by HR Personnel. Applicants who passed the exam will be informed through phone for scheduled interview and requirements. Usually applicants wait months with the result. When an employee requests a sick leave, he/she is required to fill up explanatory form. Before request leave acceptance, he is required to submit medical certification for the updating signed by concerned Officers for HR archiving and verification. Ailing personnel is considered unfit to work. Meanwhile, the supervisors have several tasks to accomplish also and the top priority is the work for the flow of the production. They should go to the designation area of the supervisors and employees to update records correcting inconsistencies accomplishing this with given deadline. HR has other reports to be done apart from this. Through cooperation and time management the process with the HR, it should be easier for them to handle. We focused our study on the HR department about their current process in the recruitment, evaluation and filling leave by the employees as well as the reports for the HR. The researchers want to contribute to the improvement of the processes through this study. The Philippine Auto Components, Inc. is one of the companies that want improvement, in their office because they encountered inconveniency. The main objective of the study is to develop efficiently the current process of Human resources of Philippine Auto Component, Inc. Specifically, the study aims to achieve the following: 1. To determine the problem with regards to data rendering of Human Resources. 2. To determine the issues with regards to generating reports of Employees Information. 3. To address accurately the information for the Human Resources related decision. 4. To speed up the process of monitoring the records in recruitment, job evaluation and performance, leave request and employees’ information. 5. To provide a system that can be effective, accurate, reliable, user friendly and secure. 6. To improve the reports and employees information being mishandled that leads to the lost of data and errors in records. Conceptual Framework The researchers used a paradigm structure to support the fundamental principles of the study. A paradigm is a pattern or a model that corresponds to the real world of processes on what the researchers have gathered. It guides the development of the study regarding what the proponents want to improve for the satisfaction among the persons involved in this study. The figure shows the paradigm that is based upon the process in the Human Resource Department or the office. The paradigm has the Input, Process and Output that will guide the researchers for the development of the automation in some HR processes. INPUTPROCESSOUTPUT Figure 1. Conceptual Framework The figure shows the process inside the HR that the information about the employee, applicants and even the supervisors are being recorded. The employees information like their leave request, their performances in their designated jobs including the personal information and which the department they belong to. The applicants’ information with the flow of recruitment and their training are also being input. The supervisors are also being evaluated by the employees. This will be processed and have an output of the reports in evaluations of three, the absence calculations and the lists of the current employees and newly hired as well as the applicants’ information and list. Significance of the Study Prior to the advent of computerization, data is processed manually. However, in the past few decades, the computer and electronic technology has been incorporated into almost every aspect of our lives. They now play a big role in the lives of people and assist them in taking care of files and documents. Today, there is probably no better indication of how technologically advance is the society than a computerization process. Nowadays, computers have become the base technology that enables the people to tap information resources as the fast growing industry of the internet. Great help will be provided for the company Philippine Auto Components, Inc. in terms of trends in Information System, thus, improving the HR functions and benefits as the delivery of services within the organization. The following are the beneficiaries: Company. The Philippine Auto Components, Inc. will benefit because they can save materials like papers and inks as part of their cost in the operation of the company, especially they can now have strategic planning to be more competitive advantages instead on focusing to the manual process that HR has. The company will remove the barrier between the branches or other department. HR Personnel. Can give less effort in the report, target deadlines are being done before the date, eliminates human errors, save time, the leave and absences made by the employees are monitored as well as the communication between the applicants and employee is more convenient. The possible loss of information is less. Supervisors. Accurate and up to date leave reporting and a real-time tracking of leave will generate the system. They are easily informed about the leave request and handling of approval and disapproval will not disturb their other work activities within the company. Employees. Can easily file a leave request without filling up many forms like explanation slip, and they can monitor and aware of their allotted leave such as sick leave and vacation leave. They can work in a fair environment. Their performances are also shown for they will be in the sense of improving their jobs and have a goal to do task well managed and be an asset to the company. Applicants. Hiring within the company is easily being known by the applicants and they will prefer online applications than traditional walk-in job hunting which is time consuming and costly. The announcement online will benefit them, for they can easily apply for what exact job they are looking for. The follow-up Interview schedule through email would be better than waiting for a phone call. Researchers. This will help the future researchers to use this as their reference in their study as well as the programming language being used. This will aid them in enriching their study and will serve as a source of their related literature. Scope and Limitation This study will focus on the HR functions in the company, Philippine Auto Components, Inc. and is intended to eliminate the common problems encountered by the current process of the organization. The information about the current employees, applicants as well as the supervisors will be input to the system. The employees can request a leave which is being approved by the supervisor with the use of the system. Employees can also monitor their allotted leave and performances in their jobs. Applicants can follow-up scheduled interviews through the notification in the HR admin who uses the system. They can also view hiring position within the company. HR can monitor the training of the newly hired employees. The information list of employees in their classification belonged to like contractual, under probationary, regular employees and on the job trainees are also being monitored. The allotted or remaining absence or leave will be monitored by the employee. The performances of employees being evaluated by the supervisor and the applicants’ information are being updated by the HR Personnel. The system offers reports like list of employees, list of applicants, leave monitoring and evaluation reports among the employees. There is a communication between the employee and the HR department and employees can also suggest some ideas to the management. The system does not cover the inventory of all the materials inside the company, cannot compute the sales of the company, do not monitor the prices of the product, cannot monitor trucking and shipping of the products and cannot make purchase order. Definition of Terms Online. A computer-related application that uses an internet connection to be access by the users of the system to communicate easier and faster among the people involved in the institution. It helps the organization to gain more competitive advantages. Company. This is the working environment that has one goal in achieving their vision in terms of business and customer services depending on their products. Organization. It is the groups of people in the company that are involved in the process of Human Resources and needed to have the full attention with regards to the data handling. I. S. Information System. System that help the current process to be more accurate, efficient, secured, user friendly and make their work and day to day operation be more convenient. HRIS. Human Resource Information System. System that develop to collect, process, store and distribute information applying to the policies and process of the Human Resource Management. HRM. Human Resource Management. It encompasses the recruitment, records, leave reports and other information that provides a safe and fair environment in the company. HR Personnel. Person who are responsible in the Human Resource in the current process. HR Department. The persons who are involved in the data reports, recruitment, evaluation and the whole Human Resource process in the company. Supervisors. The head officer of each department in the company that implement the rules and regulations of the company, communicating to the HR for the better flow of the employees’ job, be motivated and guides them for their leave request. Employees. The persons who work within the company’s premises. Applicant. The people who seek job vacancies in the company to have a work and be stable to the day to day life. Leave Request. The employees need to file when in sick, emergency, even maternity and paternity leave covered on period of the date. Computerization. It is the process of applying technology in the paper handling materials for betterment of the organizations’ tasks in the company. Paradigm. A pattern that will help the researchers to overview the covered processes of the HR on what are should be the input data and the accurate output of the system. Quantitative Data. It express the data’s certain amount or range. It makes sense to set boundary limits to such data and it is also meaningful to apply arithmetic operations to data. Quantitative research. This is a technique like surveys whose findings may be expressed numerically and can be computed through mathematical manipulation. That will help the researchers to estimate the future events or quantities. Lickert Scale. It is the way to measure the mean figure responses and evaluate a study through questionnaire using decrement value (Strongly Agree, Agree, Neither, Disagree and Strongly Disagree). Iterative Waterfall. The focus is on delivering a sprint of work as opposed to a series of valuable/shippable features.